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In accordance with Regulation (EU) 2016/679, of the European Parliament and of the Council, of April 27, 2016, regarding the protection of natural persons with regard to the processing of personal data (hereinafter "RGPD") and the Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights (hereinafter "LOPDGDD"), VISION ART FAIR makes this Privacy Policy available to you in order to inform you in detail about the processing that the Institution carries out with respect to your Personal Data.
This Privacy Policy is applicable to the processing of Personal Data that you provide to VISION ART FAIR by any means, either through the Website (www.visionartafair.com) , when you contract a service with the Institution as an Exhibitor at a Fair or when accessing the fairgrounds as a visitor to a fair, among other cases.
You must read the information on data protection that is presented below, regarding the use and purpose of the data provided, as well as the procedure for exercising and attending to your rights recognized by the matter of protection of personal data.
1. Data controller of the processing of your personal data
The data controller is the one who decides what personal data are processed and for what purposes. Below, you can find the contact details of the legal entity responsible for the processing of personal data carried out:
o IPRICEGRAB, LDA
o Address: Hiper Porto Alto, Loja 22, 2135/184 Samora Correia,
o This Website offers the possibility of registering as an Exhibitor, pre-registering in fairs and events as a Visitor, contracting services, attending events, requesting information, participating in activities, etc., for which the User must complete the questionnaires provided indicating the data necessary for its management. Registration by this means may require the communication by the User of personal data for it to be effective. In addition, we inform you that, although the completion of the forms is voluntary, sometimes it may be necessary to register for certain events or activities.
VISION ART FAIR is committed to the security of its users' data. When we ask you to fill in the personal information fields with which you can be identified, we do so ensuring that it will only be used in accordance with the terms of this Privacy Policy and in relation to the purposes for which the data is collected. However, VISION ART FAIR reserves the right to update this Privacy Policy if deemed necessary.
3. Personal information collected and processed
Our Website may collect data and information of a personal nature, for example: name and surname, and contact information such as your address or email.
o Identification data: name and surname, ID number, age (in some cases).
o Contact information: postal address, email, telephone number (landline or mobile).
o Contractual data: data related to contractual operations to manage the products and services purchased.
o Browsing data: IP address, domain through which you access the Website and activity on the Website, browsing habits, device identification, browser type and information about your interests, preferences and needs.
In the event that there is a contractual relationship or the reason for the relationship is to manage the User's registration in a contest or event, it is necessary that you provide us with your personal data, since, otherwise, we would not be able to comply with the obligations derived from it. of the service or other legal responsibilities to which VISION ART FAIR is subject.
Likewise, the User may revoke his consent at any time in the case of sending communications via email or equivalent means (for example, short text messages -SMS-, instant messaging or by telephone) through which we will inform about activities, contests or events of VISION ART FAIR, our sponsors and other third-party companies linked to these events and activities.
4. Purpose and legitimacy for the processing of your personal data and conservation of the same
The purpose of the processing answers the question for what the person in charge of the processing (the data controller) will use the personal data, and the legitimacy informs about the legal basis that allows the processing of your data to be lawful and in accordance with the data protection regulations.
Regarding the conservation of your data, VISION ART FAIR establishes certain periods during which it is necessary, and sometimes obligatory, to preserve it before proceeding to its deletion.
In this sense, VISION ART FAIR processes the data collected for the following purposes and during the following time periods:
4.1. Registration to attend Fair, contest, event, or activity organized by VISION ART FAIR as a professional or public visitor.
VISION ART FAIR needs to manage your personal data to allow you Access to the Fair. The legal basis that allows VISION ART FAIR to process the data provided is the contractual relationship arising from the purchase of a ticket to attend any fair or event, namely the provision of a service by VISION ART FAIR (Article 6.1.b GDPR).
We will keep the data provided for the time necessary to fulfil the contractual relationship and, in any case, during the statute of limitations periods required by current legislation. After the conclusion of a three-year period from the holding of the fair without your participation in subsequent editions, your data will be blocked in our systems in case it is necessary to comply with any legal provision or administrative and/or legal requirement. Subsequently, your data will be stored anonymously for purely statistical purposes regarding attendance at the fair or event you visited.
4.2. Participate in a fair or contest as an Exhibitor
VISION ART FAIR needs to process the personal data of the Exhibitors in order to manage the contractual relationship with the Exhibitors of the corresponding Fair, fair or event. The legal basis that allows the processing of the data provided is the existence of a contractual relationship between VISION ART FAIR and the Exhibitor.
VISION ART FAIR will keep the data provided for the time necessary to comply with the contractual relationship and, in any case, during the prescription periods required by current legislation. After the conclusion of a three-year period from the holding of the fair without your participation in subsequent editions, your data will be blocked in our systems in case it is necessary to comply with any legal provision or administrative and/or judicial requirement. Only in case of express consent by the exhibitor, the data may be kept for a period longer than that legally established. Subsequently, after said statute of limitations has ended, your data will be stored anonymously for purely statistical purposes on fair attendance. In any case, the specific contracting conditions must be adhered to.
4.3. Sending newsletters and commercial communications by email or equivalent means
If you have given us your express consent, VISION ART FAIR will periodically send you newsletters and advertising communications by email or equivalent means in which you will be informed about contests, activities, events, special offers, new products and other information related to VISION ART FAIR services. Regarding equivalent means, we refer to the use of short text messages (SMS), instant messaging systems, as well as contact by telephone. These commercial communications may incorporate advertising content about VISION ART FAIR activities, events and services or third parties, which may be sponsors, exhibitors, collaborators or third-party companies that hire VISION ART FAIR digital advertising services, all of them related to fairs, activities and events that are organized at VISION ART FAIR.
The sponsors are companies with which VISION ART FAIR has reached a collaboration agreement through which it is intended to work together for the promotion of the Institution or of a specific fair, event or product. Thus, thanks to these sponsorship agreements, VISION ART FAIR incorporates sponsor content into its communication elements of the sponsored event or fair, especially if said content translates benefits for VISION ART FAIR customers. A list of our sponsors can be found both on the institutional website of VISION ART FAIR and on the web pages of our events where, respectively, ongoing sponsorships are listed and updated.
These emails or messages will be sent to the address that you have provided us when you gave us your consent to send it and you can withdraw it at any time and free of charge.
The legitimacy for the processing of your personal data is given by your express consent for VISION ART FAIR to proceed with such sending and will remain in force until you withdraw your consent, which you can request at any time.
4.5. Sale of public tickets
VISION ART FAIR will process your personal data in order to manage the sale of public tickets, as well as to allow you access to the Fair, contest or event of your choice.
The legal basis that allows VISION ART FAIR to process the data provided is the contractual relationship arising from the purchase of a ticket to attend any fair or event, namely, the provision of a service by VISION ART FAIR (Article 6.1.b GDPR).
VISION ART FAIR will keep the data provided for the time necessary to fulfil the contractual relationship and, in any case, during the statute of limitations periods required by current legislation. Subsequently, after the end of the statute of limitations period, your data will be stored anonymously for purely statistical purposes regarding attendance at the fair or event.
In the event that you have given us express consent to keep your data for a longer period of time, VISION ART FAIR will keep them as long as the consent is not withdrawn by the interested party through the rights exercise procedure explained below.
4.7. Potential Exhibitors and Visitors. Contact details of individuals
VISION ART FAIR processes the personal data of potential Exhibitors and Trade Fair Visitors in order to manage commercial relations with these people who are interested in participating in VISION ART FAIR trade fairs in the future.
The legal basis that allows VISION ART FAIR to process the data provided is the consent of the interested party, the execution of pre-contractual services and the legitimate interest in locating and contacting a professional.
VISION ART FAIR will keep the contact details provided for as long as they are necessary to maintain a pre-contractual relationship with you. Subsequently, they will be deleted, in general, except if it is necessary to keep them to comply with any legal provision or administrative and/or judicial requirement. If you have given us express consent to keep your data for a longer period of time, VISION ART FAIR will keep them as long as the consent is not withdrawn by the interested party through the rights exercise procedure explained below.
4.8 Management of claims and incidents that occur within the fairgrounds (includes fair workers and visitors)
VISION ART FAIR could process certain personal data (sometimes sensitive) in the event that, unfortunately, an accident or incident occurs within the fairgrounds and the injured person needs any type of medical assistance.
In these cases, the legal basis that allows VISION ART FAIR to process the data of the injured person is the legitimate interest of the person in charge in order to provide healthcare and manage the consequences of the incident or accident.
In relation to the foregoing, it is reported that VISION ART FAIR may be forced to provide certain data and information to the corresponding insurance companies in order to manage the effects derived from the incident and, on some occasions, VISION ART FAIR may be forced to inform the competent authorities.
VISION ART FAIR will keep the data provided for the time necessary in relation to the indicated purposes and, in any case, during the prescription periods required by current legislation. The data will be deleted later, except if it is necessary to keep them to comply with any legal provision or administrative and/or judicial requirement.
4.12. Environment recording of events, fairs and activities.
The entire venue may be recorded by VISION ART FAIR, the media and, where appropriate, companies sponsoring the events that take place in order to obtain ambient images of them and their activities. In addition, it is reported that these images can also be used for promotional and/or commercial purposes by VISION ART FAIR and the event itself. In relation to the sponsors, you will be able to find out more details on the website of each Event or contest.
The captured images, which could include the voice and/or image of the attendees, could be processed and disseminated through various means such as their respective websites, social networks or fan pages, and include them as content in TV programs or content for applications of devices (e.g., smartphones, smartwatches, tablets, 3D glasses).
VISION ART FAIR will process the images captured, as the person responsible for the purposes indicated by virtue of its legitimate interest.
4.14. Recording video sessions of interviews, sessions, webinars and events
On some occasions, VISION ART FAIR conducts interview or organises workshops, webinars and/or sessions in which the people who participate may be recorded and, therefore, some identifying data such as the image, voice or name of the speakers will be processed. The legal basis that allows VISION ART FAIR to process the data provided will be the express consent of the speaker. These images will be processed for the purpose you accepted at the time by means of the mandatory authorisation for the transfer of image rights in favour of VISION ART FAIR and will also be kept in accordance with the authorised conditions. In general, the contents generated will become part of VISION ART FAIR 's image gallery as part of its historical documentary collection. In any event, speakers may exercise their rights in accordance with the procedure set out below.
Moreover, VISION ART FAIR will process the personal data of the participants at the sessions and/or committee meetings to enable their access to these events and also to publish the sessions on social media (specifically, the YouTube channel, although others may be included in the future).
The legal basis that allows VISION ART FAIR to process the data provided is express consent, in the case of committee members, and legitimate interest, for sessions with participants.
VISION ART FAIR will keep the personal data provided for the time necessary to provide access to the video sessions, and during the lapse of time that those videos would be published on the social media.
Subsequently, the data will be blocked in general, except during the limitation periods of responsibilities required by current legislation or by administrative and / or judicial requirement. Likewise, in the case of consent to send commercial communications, VISION ART FAIR will keep the data as long as it is not withdrawn by the interested party.
4.15.
4.16. Personal data of bidders
In the event that VISION ART FAIR calls for public tenders for the provision of a service or the purchase of a product, the Institution will process the personal data of employees and contact people of companies that decide to participate in these tenders. The purpose of the processing is to manage the pre-contractual relationship to determine which company is the winner of the competition and which company will end up providing a service to VISION ART FAIR .
The legal basis that allows VISION ART FAIR to process this data is the consent of the interested party and the execution of pre-contractual services.
The personal data provided will be kept for the duration of the pre-contractual relationship, all without prejudice to the right of suppression or opposition and, in any case, during the prescription periods required by current legislation. If the data is no longer necessary to fulfilment the purposes for which it was collected, it will be deleted in general, except if it is necessary to keep it to comply with any legal provision or administrative and/or judicial requirement.
However, in the event that there is express consent expressed in the tender form by the bidder, your data will be kept for a longer period of time in order to consider you as a possible supplier of VISION ART FAIR in the sector corresponding to your activity. professional
Regarding the personal data linked to the company that won the tender, these data will be kept for the duration of the contractual relationship with VISION ART FAIR , plus the corresponding prescription periods in accordance with current legislation.
4.17. Curriculum Vitae (CV)
4.18. Media and press: accreditation and contacts
VISION ART FAIR will process the personal data of people linked to the media and the press in order to manage their access to the Fair, contest or event about which the information is going to be covered, as well as the contact between the Institution and these media.
The legal basis that allows VISION ART FAIR to process the data provided is the consent of the interested party, the legitimate interest of VISION ART FAIR regarding the security of the venue, as well as for the purpose of locating and contacting a professional.
VISION ART FAIR will keep the data provided by people connected to the media until the consent of the data subject is withdrawn.
4.21. Internal complaints channel
VISION ART FAIR undertakes to always process the personal data received through the Ethics Channel as absolutely confidential and in accordance with the purposes set out in its procedure. It will further adopt the technical and organisational measures necessary to guarantee the security of the data and prevent its alteration, loss, unauthorised processing or access, taking into account the state of technology, the nature of the data stored and the risks to which they are exposed, all in compliance with the provisions of personal data protection legislation. In addition, the complainant has the possibility to voluntarily decide whether they would like to remain anonymous to IFEMA by ticking a box.
The legitimate interest for the processing of your data lies in the fulfilment of a legal obligation pursuant to Organic Law 3/2018 on Data Protection and Guarantee of Digital Rights, Law 2/2023 of 20 February, which regulates the protection of persons who report regulatory violations and the fight against corruption, and Law 10/2010 on the Prevention of Money Laundering and the Financing of Terrorism.
The transfer of personal data to third parties is not foreseen, unless it is considered that the reported facts could constitute a crime or administrative offence, in which case the competent administrative or legal authority will be notified. No international transfer of data will take place.
The data of the person making the report will be kept in the Complaints Manager only for the time necessary to decide whether to initiate an investigation into the events reported. Data processed in the course of investigations shall be deleted as soon as the investigations have been completed, unless the measures taken result in administrative or legal proceedings.
In any case, after a maximum of six months have elapsed since the data were entered, they shall be deleted from the Complaints Manager, unless the purpose of the storage is to leave evidence of the functioning of the prevention model for committing offences by the legal person. Complaints that have not been acted upon may only be recorded anonymously.
You may exercise your data protection rights by sending a letter to the DPO by email or to the postal address of VISION ART FAIR , indicating 'Exercise of Rights Complaints Channel' as the subject.
so that the minor cannot be identified.
5. Transfer of data to third parties
VISION ART FAIR may communicate your personal data to third parties for legitimate reasons and in accordance with the provisions of the applicable regulations.
Any communication of your data will be subject to your prior knowledge and consent, in which case you will be informed about the recipient’s data, the purposes of the communication, as well as any other relevant information as required by applicable regulations. In particular, you will be informed about whether the person to whom your data is communicated is located in a country that does not guarantee an adequate level of protection for your personal data.
Thus, VISION ART FAIR will only communicate personal data when it is necessary to carry out any of the purposes described in the previous sections or in the event of legal obligation. Data may be communicated to:
o Public, administrative or legal authorities, if requested to do so or when required to do so by law;
o Payment service providers where necessary (including payment gateways, financial institutions, banks, etc.);
o Postal service providers, if it is necessary to deliver goods;
o Service providers of IT infrastructures or tools (hosting providers, CRMs, email service companies, etc.)
Cases of communication of personal data are not considered those in which VISION ART FAIR commissions a third party (e.g., hosting personal data on a server). These cases will be duly regulated through the signing agreements with the data processor.
Likewise, take into account that a law may require the obligation for VISION ART FAIR to communicate your personal data to a judicial or administrative authority or for any other legally established reason.
Finally, please, we invite you to review section 4.5 of this Privacy Policy in relation to the communication of personal data to digital platforms for the purpose of sending segmented advertising.
6. International transfers
We inform you that VISION ART FAIR makes international transfers on certain occasions to recipients established in countries outside the European Economic Area (that is, the countries of the European Union plus Liechtenstein, Iceland and Norway).
For the optimum provision of the services offered by VISION ART FAIR , other third-party service providers of the Institution may be required to access the personal data of our clients (whether exhibitors, trade visitors or members of the public) and/or users of our websites as data processors. This happens, for example, when we sign contracts with third party developers, if we need to use service providers who do processing outside the European Economic Area or in countries that have not been declared as having an adequate level of protection and, in particular, your data could be communicated to our VISION ART FAIR Offices assigned to the country of origin of the visitor or exhibitor, which you can find out in the “VISION ART FAIR International” space on our website. As an example, VISION ART FAIR has representatives of the Institution in the following countries: Algeria, Bangladesh, Brazil, Bhutan, Chile, China, Colombia, South Korea, Guatemala, Hong Kong, San Marino, Japan, India, Morocco, Mexico, Nepal, Singapore, Sri Lanka, Taiwan, Tunisia, and Turkey.
In any case, VISION ART FAIR has adopted adequate guarantees to ensure the security and legitimate interest of processing your data, given that these transfers are based on the signing of standard contractual clauses adopted by the European Commission with all service providers in accordance with the provisions of the GDPR, or if any of the exceptions set out in regulations are met.
7. Rights regarding the processing of your personal data
The legislation recognizes various rights in relation to the processing of your personal data. Such rights are the following:
· Right to request access to your personal data;
· Right to request the rectification of your personal data;
· Right to delete your personal data;
· Right to request the limitation of the processing of your personal data;
· Right to oppose to the processing;
· Right to portability of the data in question;
· Right not to be subject to automated individual decisions, including profiling; and
· Right to withdraw consent at any time.
8. Security measures
VISION ART FAIR is highly committed to fulfilling the commitment to keep your information secure. For the protection of your information, we have adopted the legally required security measures, we use the most advanced systems and we constantly update them to ensure that there is no unauthorized access.
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